Based in Emmeryville, California, Grocery Outlet is the largest value grocer in the United States. Founded in 1946, the company now operates more than 230 stores. Grocery Outlet originally deployed FileNexus® to help transition away from paper documents. FileNexus® significantly reduced printing and storage costs, and greatly diminished instances of lost and misfiled documents. To read the full story, click here.

Grocery Outlet operates in a unique position to bring value to its customers. Much of its stock is brought in through vendors outside of the ‘traditional’ retail model – buying products from retail closeouts, surplus inventory and products with packaging changes to keep prices low. As such, keeping track of vendor invoices can be a labour-intensive task.

“We estimate that we will see a 25 to 30% gain in efficiency from the invoice capture and automatic invoice matching process.”
Greg Hennig, Vice President and Controller, Grocery Outlet

Grocery Outlet EDI PDF Capture Benefits:

• Improved organization and workflow – FileNexus® extracts invoice information, saving manual data entry time

• Reduced reliance on paper – Significantly reduces printing and mailing costs for both vendors and Grocery Outlet

• Improved Efficiency – Invoice matching allows payments to be automatically reconciled, saving staff time and increasing efficiency by 20 to 30%

Before FileNexus®, employees in the Accounts Payable department were required to manually file and match vendor invoices to process payments. Vendors had to send in paperwork, which Grocery Outlet used to verify and reconcile payments. Managing thousands of paper invoices and related documents from various suppliers required significant employee time, storage and organization.

“The team at Loris has been fabulous in getting FileNexus® implemented. We couldn’t have done it without them.”
Greg Hennig, Vice President and Controller, Grocery Outlet

Grocery Outlet now uses FileNexus® for EDI (electronic data interchange) capture of invoices. When vendor invoices are captured by FileNexus® in a PDF format, FileNexus® automatically extracts key information including vendor number, invoice amount and invoice date, then indexes documents for future retrieval. At the same time, FileNexus® automatically updates the Multiview® Financial System, eliminating the need for manual data entry and providing a seamless user experience for vendor invoice management.

“We’re delighted to have another big win with the team at Grocery Outlet.”
Sal Bevan, President and CEO, Loris Technologies

The grocer also aims to add barcodes to financial documents so information capture can be streamlined even further. The company has a number of improvement projects planned to continually deliver value both internally and externally.

About FileNexus®

The FileNexus® Enterprise Document Management System gives organizations, both large and small, the ability to capture virtually any type of document from any source (i.e. paper records such as maps, drawings, manuals, electronic files such as host generated reports, client statement streams, IVR recordings, etc.), index and compress them for secure archival and future recall—providing a single cohesive repository for all document management, workflow, archival and business continuity needs. Simple to use and learn, FileNexus® is designed to take advantage of existing infrastructure, minimizing project costs and reducing both IT and user training requirements.

About FileNexus®

The FileNexus® Enterprise Document Management System gives organizations, both large and small, the ability to capture virtually any type of document from any source (i.e. paper records such as maps, drawings, manuals, electronic files such as host generated reports, client statement streams, IVR recordings, etc.), index and compress them for secure archival and future recall—providing a single cohesive repository for all document management, workflow, archival and business continuity needs. Simple to use and learn, FileNexus® is designed to take advantage of existing infrastructure, minimizing project costs and reducing both IT and user training requirements.

About Loris Technologies Inc.

Incorporated in 1980, Loris Technologies Inc. is the developer of the FileNexus® Document Management System. As a leading innovator in the development of document imaging and document management software systems we help clients compete more effectively in a global marketplace.

Our innovative technologies and no-nonsense business approach have earned us the business of a broad range of enterprises. These representative organizations employ millions of people, generate hundreds of billions of dollars in annual revenue, and control trillions of dollars in assets worldwide.

For more information on how FileNexus® can improve your business efficiency, please visit www.loristech.com, or email sales@loristech.com.

FileNexus® is a registered trademark of Loris Technologies Inc. All other trademarks are property of their respective holders.